Employment Opportunity – Administrative Assistant Community Services
Town of Sussex, New Brunswick
The Town of Sussex is seeking a motivated and detail-oriented Administrative Assistant to provide administrative and clerical support to the Community Services Department. This full time position plays a key role in supporting municipal programs, events, and day-to-day departmental operations while serving as an important point of contact with staff, vendors, and the public.
Key Responsibilities
- Provide confidential administrative and clerical support to the Community Services Department
- Assist with the planning, coordination, and delivery of municipal programs and community events
- Respond to public inquiries related to recreation programs, facilities, and events
- Log service requests and generate work orders using the Town’s asset management system
- Assist with facility scheduling and event bookings
- Prepare correspondence, reports, agendas, and meeting minutes
- Maintain digital and physical filing systems
- Assist with purchasing, invoicing, rebates, and procurement-related tasks
- Support promotional efforts and maintain information on electronic community boards
- Perform other related duties as assigned
Qualifications
- Post-secondary education in Recreation, Business, Office Administration, or a related field
- Minimum two (2) years of administrative experience, preferably in a municipal or recreation environment
- Strong organizational, time-management, and communication skills
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Experience maintaining electronic filing systems; familiarity with asset management systems is an asset
- Ability to work independently, manage priorities, and maintain confidentiality
- Valid driver’s licence
Why Work for the Town of Sussex
The Town of Sussex offers a collaborative municipal work environment and the opportunity to support programs and services that directly benefit residents and the broader community.
How to Apply
Submit your resume, cover letter, and three (3) references to:
Jason Thorne
Chief Administrative Officer
Email: info@sussex.ca
Application Deadline:
4:00 p.m., January 2, 2026
Sussex invites applications from all qualified individuals who are legally entitled to work in Canada at the time of application. We thank all applicants for their interest; however, only those selected for interviews will be contacted.
The Town of Sussex is committed to protecting your privacy. All information collected will be used solely for recruitment and employment purposes.