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Special Event Application Form (COVID-19)

In light of COVID-19, the Province of New Brunswick has prohibited large public gatherings (including festivals and events) for the remainder of 2020.

For municipal updates on COVID-19, please visit: https://sussex.ca/covid-19/

If you are considering offering programming that would respect existing Provincial regulations, we encourage you to complete the application form below to begin the review process.

Before beginning you are encouraged to read the Special Event Policy and Town of Sussex Operational Plan – Appendix B to familiarize yourself with the requirements.

IMPORTANT: Applications must be submitted at least 30 days before the event to allow for processing and approval by Sussex Town Council.

Please note that this form uses conditional formatting. Based on your responses, the form below will be modified to ensure that you are only presented with questions or fields relevant to your event.

Special Event Application (COVID-19)

Section 1 – Basic Event Information

Type of Event(s):

Preferred Location(s) of Event(s):

Event Set-up

Please add details for each set-up day you require in advance of your event.
Time From:
:
Time To:
:
Add Set-up Date Remove

Event Operation

Please add details for each day of your event. List hours event is open to the public.
Time From: *
:
Time To: *
:
Add Event Date Remove

Event Clean-up

Please add details for each clean-up day you require following your event.
Time From:
:
Time To:
:
Add Clean-up Date Remove
IS THIS A RECURRING EVENT? *
Note: These dates are NOT being submitted for approval. An application needs to be filled out.
Attach Program (if applicable)
Maximum upload size: 516MB

Section 2 – Request for Support

(General event support includes but is not limited to the provision of Town-owned Special Event Zones, the delivery and installation of event equipment [picnic tables, garbage cans, fencing], street closure support, inclusion of key events in marketing channels and general event planning guidance.)
PLEASE IDENTIFY IN WHICH OF THE FOLLOWING WAYS YOUR EVENT BENEFITS OUR COMMUNITY:

What type(s) of support are you requesting?

Refer to Special Event Policy 3.0 for more information.

What is your specific request for EVENT SUPPORT SERVICES?

Wood construction. Seats 6
Steel. 6ft high x 10ft long
Aluminum. Seat 50
Wooden. Saw-horse style. Orange.

What is your specific request for FUNDING?

Section 3 – Event Plan

Will your event include any of the following?

Check all that apply. Full and complete disclosure is required.
Street closure requests are reviewed by the Events Management Committee (EMC). If approved, EMC will submit the request and the recommendation to Sussex Town Council, on behalf of the event organizer. If necessary, the Town will also seek the required approvals for the use of Provincially Designated Highways from the New Brunswick Department of Transportation and Infrastructure on behalf of the event organizer.
Attach completed copy of Street Closure Request Template (Appendix G)
Maximum upload size: 516MB
A Noise By-law exemption request must be included in the application for any event that will create excessive noise past 10 p.m. or before 7 a.m., (Town of Sussex By-Law # 750-09).
Attach completed copy of Noise By-law Exemption Request Template (Appendix H)
Maximum upload size: 516MB
All tents, inflatables, and/or temporary structures must be properly anchored. Under no circumstances are event organizers permitted to anchor these items into asphalt or other permanent surfaces.
Items that penetrate the ground more than 6 inches (15 cm), such as temporary fencing, signage posts or tent pegs, could potentially damage underground infrastructure (water, power and phone lines). Event organizers must obtain underground locates from the utilities listed below in order to have permission to install these items. I acknowledge that at least two weeks prior to the event, I will submit to submit all appropriate confirmation numbers to Sussex for final approval.
It is the event organizers responsibility to contact the New Brunswick Department of Public Health (Health Protection Branch – South Region) to confirm that all food vendors are licensed. For more information, please call 432-2104. I acknowledge that not less than 14 days prior to the event, I will submit Public Health permits for ALL food vendors.
Have you applied or your liquor license through Service New Brunswick?
Please note that if the facility/ space to be licensed is owed by the Town, additional information will be required for your license.
Have you applied for your lottery license through Service New Brunswick?
A person may with the approval of the Council and under the supervision of the Fire Chief or his designate, set off or use fireworks within the Town.
SITE PLAN (required for all festival applications):
Maximum upload size: 516MB
Please print one of the pre-made site plans from the side menu. Mark this up with as much detail as possible. Scan, and attach here.
OR, attach event route:
Maximum upload size: 516MB
OR, attach parade line-up:
Maximum upload size: 516MB

Section 4 – Financial Information

Attach a Budget Here:
Maximum upload size: 516MB
OR, you may complete the following: (See Appendix J for a sample budget)
See Appendix J for a sample budget

Section 5- Safety Plan

Have you hired a professional security company?
Have you requested RCMP assistance?
Will you have first aid on site?
Copy of Insurance
Maximum upload size: 516MB
Proof of insurance is only required after the event is approved. Event organizers must carry no less than $2 million in general liability coverage for the event and designate the Town of Sussex as additional insured with respect to the event.)

Section 6 – Contact Information

Address: *
Address:
City
Province
Postal Code
I have read and understand the Event Policy prior to completing my application: *
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The Town of Sussex Emergency Operations Centre is currently active to monitor the Town response to the Coronavirus (COVID-19).More Information